TalentBin Mailbox (iOS App) Templates

Created: May 08, 2015 09:42AM PDT      Updated: Dec 09, 2015 10:39AM PST
TalentBin Mailbox makes it easier for TalentBin users to keep in touch with their candidates on the go. Now, you don't have to wade through the clutter of non-recruiting emails in your inbox—you can see urgent candidate emails first.

You can also use templates to reply to those emails, which can save you tons of time! There's no need to keep repeatedly type out the same responses when you are just answering the same handful of candidate questions and sending the same next steps emails over and over again.

Note: These templates are used mainly for post-sourcing situations, so 
let's take a look at how to craft a great outreach email here!


Example Templates

 

 

Content

Hey {!CANDIDATE_FNAME},

[ INSERT CONTEXT SENTENCE DEPENDING ON WHAT WAS ASKED SPECIFICALLY ]

So, more details about me, the company, and the roles we are looking to fill...

[ INSERT INFORMATION ABOUT YOURSELF ]

About {!COMPANY_NAME}:
[ INSERT INFORMATION ABOUT THE COMPANY ]

What we are looking for:
[ INSERT INFORMATION ABOUT THE JOB ]

Let me know if you think it is worth a chat. I think making connections is valuable in itself and if it doesn't makes sense to work together now, I hope we'll cross paths again in the future.

Thanks,
{!USER_FNAME}

{!USER_FNAME} {!USER_LNAME}
{!USER_EMAIL}
{!USER_PHONE}
{!COMPANY_JOBS_PAGE}
 

 

Content

Hey {!CANDIDATE_FNAME},

Thanks for taking the time to talk to me about {!COMPANY_NAME} and the role. Based on our chat, I think you might be a great fit at {!COMPANY_NAME}.

So if you are still interested, I would love to have you move forward in the process.  The next step would be having you tackle a fairly straightforward homework assignment that will give us a good sense of where your Java chops are at, and also will be used during the in-person interviews.

How do you feel coming out of our talk?  Do you think it is worth moving forward with the process?

Thanks,
{!USER_FNAME}

{!USER_FNAME} {!USER_LNAME}
{!USER_EMAIL}
{!USER_PHONE}
{!COMPANY_JOBS_PAGE}
 

 

Content

Hey {!CANDIDATE_FNAME},

Thanks for sending over the homework. It looked good, so I would love to have you come in for a first round of interviews.

Do you have any afternoon blocks from 12:30–5:00pm that would work next week? Tue–Fri are generally best for our team.

Thanks,
{!USER_FNAME}

{!USER_FNAME} {!USER_LNAME}
{!USER_EMAIL}
{!USER_PHONE}
{!COMPANY_JOBS_PAGE}
 

 

Content

Hey {!CANDIDATE_FNAME},

Ok, I was able to talk to everyone on the team, and the short version is that they all really enjoyed talking to you and are extremely optimistic that you could be a great fit at {!COMPANY_NAME}.

So the big question: how do you feel coming out of the interviews?

If you are still interested, the rest of our process would look like this:
[ INSERT INFORMATION ABOUT THE REST OF THE PROCESS ]

I would love to run with the rest of the process if you are down; just let me know what you are thinking!

Thanks,
{!USER_FNAME}

{!USER_FNAME} {!USER_LNAME}
{!USER_EMAIL}
{!USER_PHONE}
{!COMPANY_JOBS_PAGE}
 

 

Content

Hey {!CANDIDATE_FNAME},

Thanks again for taking the time to chat with me last week.

I've thought about it a bit and, while I really enjoyed our talk, my gut is that there isn't a perfect fit for the role we are currently looking for. [ INSERT REASON WHY IT ISN'T A PERFECT FIT ]

really appreciate you spending the time to explore the opportunity with use. I hope we may get a chance to talk again in the future!

Thanks,
{!USER_FNAME}

{!USER_FNAME} {!USER_LNAME}
{!USER_EMAIL}
{!USER_PHONE}
{!COMPANY_JOBS_PAGE}
 

 

Content

Hi {!CANDIDATE_FNAME},

Thank you so much for taking the time to put together the homework. I recognize that it is a time commitment and I appreciate you making the investment.

I had a few of our engineers walk through your code, and the short version is that we don't think you are a perfect fit for the current role we are looking to fill. [ EXPLAIN WHY THE CANDIDATE IS NOT A PERFECT FIT ]

I really appreciate you spending the time to explore the opportunity with us. I hope we may get a chance to talk again in the future!

Thanks,
{!USER_FNAME}

{!USER_FNAME} {!USER_LNAME}
{!USER_EMAIL}
{!USER_PHONE}
{!COMPANY_JOBS_PAGE}
 

 

Content

Hey {!CANDIDATE_FNAME},

Gotcha, thanks for the transparency. I really appreciate you taking the time to talk with us and I hope we will have an opportunity to work together in the future.

If you wouldn't mind sharing, I would love to know if there is anything specific about the company, the role, our process, etc. that turned you off or made you think it wasn't for you.

I am constantly evolving our hiring process and our general corporate strategy to avoid losing a great engineer for preventable reasons.  So if there are things I can think about doing in the future to avoid losing talented folks like yourself, I would love to know what they are.  I realize we can't always be a great match, and that is totally fine.  But I do like to challenge myself to think about how we can change to be a better match for the next great candidate.  And if you are willing to share, I promise I have a very thick skin :)

Thanks,
{!USER_FNAME}

{!USER_FNAME} {!USER_LNAME}
{!USER_EMAIL}
{!USER_PHONE}
{!COMPANY_JOBS_PAGE}
 


See Also:


Q​uestions? Thoughts? Either c​ontact your Product Specialist, reach out to us at support@talentbin.com anytime, or leave a comment below!
Comment Form is loading comments...


Contact Us